ACFAS Annual Scientific Conference
March 27-30, 2025 | Phoenix, AZ
Poster Submission Frequently Asked Questions
Detailed instructions are available once you sign up/log in to begin the submission process, but here are a few commonly asked questions you may find useful to read through. We look forward to seeing you in Phoenix!
Important Note for 2025
Please note that all judging for poster exhibits will now be completed online in advance of the Conference. There will be no onsite judging. Winning submissions for each category will be announced at the Honors and Awards Ceremony on Friday, March 28 from 12:00-1:00 pm. Good luck!
Key Dates:
Submission Site Opens: August 15, 2024
Abstract Submission Deadline: October 15, 2024
Abstract Acceptance Deadline: November 18, 2024
Poster PDF Submission Deadline: December 6, 2024
Q: Is there a limit to how many posters I can submit?
A: No!
Q: How do I know if my poster abstract has been accepted or declined?
A: An email will be sent to the correspondent author notifying them that the poster has been accepted or declined. All communication will be sent to the correspondent author – it is their responsibility to communicate the outcome (and any other information) to the group of authors.
Q: I see there is an 250-word limit for the final abstract submission – does this include any tables that may be included?
A: No, the 250-word limit is for the main body of work.
Q: My abstract has been accepted – can I make edits?
A: No edits will be made to abstracts after the submission deadline. All titles, authors, their credentials, disclosures, data, results and conclusions should be complete and up to date at the time of submission. The information in the abstract submission will be listed in the online program as submitted by the corresponding author.
Q: My poster has been accepted for display at the Conference – Do I have to print it and bring it with me?
A: Congratulations! You are responsible for printing your poster and installing it on your designated board in the exhibit hall. You are welcome to print it yourself at FedEx, Office Max etc. or you can submit it to the ACFAS printing partner. They can print your poster and have it shipped to the conference for you to pick up at the Speaker Zone onsite. Details and more information can be found here.
If you wish to ship your poster yourself – we strongly recommend you ship it to yourself at your hotel. Please do not ship to the convention center. ACFAS is not responsible for missing posters.
Q: I am a poster presenter – do I have to register for the conference?
A: Yes, ACFAS 2025 registration will open October 1.
Q: Is my poster eligible for a poster award?
A: Yes, all accepted abstracts and submitted posters will be reviewed for the ACFAS Top Poster Awards. All submitted posters will be included in poster tours.
Q: I still have a question that isn’t covered here – who can I call?
A: You can contact the ACFAS Education Department at meetings@acfas.org
Please note: The ACFAS Board of Directors, members of the Judging Panel, chair of the Annual Scientific Conference, or employees/independent contractors of the College are ineligible to participate as lead author in the ACFAS Annual Scientific Conference manuscript competition. This policy shall not prohibit residents supervised by the above referenced parties from participating, but the above referenced parties may not be the recipient of any monetary award.